Tuesday, 25 August 2015

Microsoft tests SharePoint 2016 and enterprise cloud hybrid search

New tools preview Microsoft's upcoming workplace collaboration software upgrades

Microsoft is giving IT administrators a glimpse of the future with two betas the company launched Monday.

SharePoint Server 2016 is the latest version of Microsoft's popular team collaboration software, and the just-released beta is designed to give IT administrators an early portrait of what's coming when Microsoft releases its official update next year.

Key features for SharePoint 2016 include support for large files up to 10GB in size and a new App Launcher that makes it easier for users to open applications from the navigation bar inside SharePoint. Microsoft has also simplified the controls for sharing files.

The release is also focused on improving the experience for smartphone and tablet users with controls that better support using touch to get around SharePoint sites.

Fair warning to early adopters: Microsoft recommends that users not install the beta of SharePoint Server 2016 in a production environment. In part, that's because it's not possible to directly upgrade from the beta to the final version of the software when it's released next year.

On top of the SharePoint beta, Microsoft's new cloud hybrid search feature will allow Office 365 users who also run on-premises SharePoint servers to easily access both the files stored in their company's servers as well as those stored in Microsoft's cloud. This means that Microsoft Delve, which gives users an at-a-glance view of their team members' work, can show files that are stored in a company's servers and in Microsoft's servers side by side.

Indexing for cloud hybrid search is handled in Office 365, which means users can reduce the amount of work their servers do around creating and maintaining search indices.

These new features highlight one of the key focuses of Microsoft's cloud strategy. While the company is encouraging organizations to switch to Office 365, it's also continuing to support products oriented towards businesses that want to maintain on-premises servers.

The cloud hybrid search beta is available as an opt-in feature for companies that use SharePoint 2013 or SharePoint 2016, in addition to Office 365. Users can set up cloud hybrid search now on their on-premises SharePoint servers, but they can't configure it for use with Office 365 until early September.

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Saturday, 15 August 2015

Microsoft explains timing of Windows 10 updates

Windows 10's staggered timetable will kick off by early December

If Microsoft follows through on its announced plans for updating and upgrading Windows 10 after the new OS launches in two weeks, it will issue the first update no later than the end of November or early December, then follow with three more in 2016, repeating with a trio each year following.

Lather, rinse, repeat.
The update churn will result in a near-constant patter about upcoming updates and upgrades -- Microsoft itself isn't sure which of those terms apply, using both interchangeably -- for customers to digest.

Microsoft has left those customers guessing on answers to a slew of questions about Windows 10 refreshes, ranging from how long the updates and upgrades will appear free of charge to how substantial those changes will be. But it's talked about the schedule, pulling back the curtain in small jerks.

Here's what's known about the timetable and what's still unknown -- or in the infamous words of former Secretary of Defense Donald Rumsfeld, the "known unknowns" -- as the July 29 release date looms.
Updates will come every four months

According to a Microsoft-hosted webinar in late April, Windows 10 will receive updates about every four months, or three times a year.

It's likely that Microsoft won't hew to a set schedule, as does Mozilla, which rolls out a new edition of Firefox at almost-sacrosanct six-week intervals. Microsoft could trim the time between updates or extend the timeline, depending on whether it's satisfied with the quality and composition of the new build, or even on external factors, like the calendar.

If Microsoft wanted to present a newer Windows 10 for the end-of-year holiday sales season, for example, it would like to have that on new devices no later than mid-November, meaning a release -- or, at least, finished code -- in October.

Such flexibility is not guaranteed: We simply don't know because Microsoft won't say, or doesn't know itself.

But on average, expect to see updates/upgrades spaced out every four months.

The first update will appear before year's end

Four months from the July 29 launch date would be November 29, close to the start of winter in the northern hemisphere.

Although that date may not be set in stone, it's clear that to make good on its promises Microsoft must roll out a finished first update/upgrade before year's end.

That alone will be a record for the company: The previous shortest lag has been the six months between Windows 8.1 (launched Oct. 17, 2013) and Windows 8.1 Update (April 8, 2014).

Consumers as guinea pigs get the first update

The first update/upgrade will be primarily, perhaps exclusively, for consumers, delivered to devices running Windows 10 Home by default via the Windows Update service. Microsoft is calling that update cadence or track "Current Branch" (CB), part of the new release lexicon the Redmond, Wash. company's invented.

Those running the more advanced Windows 10 Pro can also adopt the consumer-speed CB track. People most likely to do so are the power users, enthusiasts and work-at-homers with a Pro edition, as companies -- which also widely deploy the various Windows' Professional or Pro SKUs (stock-keeping units) -- will probably play it conservative and instead take updates from the Current Branch for Business (CBB) after they have moved to Windows 10 Pro.

Not everyone on CB will get the first update at the same time
Microsoft has provided some update flexibility (its take) or complicated matters (the cynic's view) by segmenting each "branch" into "rings." The latter is a second release timing mechanism that lets customers receive a branch's update as soon as the build is approved via a "fast" ring, or delay the update's arrival using a "slow" ring.

Rings on the CB were confirmed only this week by Terry Myerson, chief of the company's OS and devices division, and may number more than the two: Again, Microsoft's not elaborated.

The Windows Insider preview program, which will continue to run after July 29, has put devices into the slow ring by default; Microsoft may or may not do the same with the CB.

The one certainty is that not everyone on the CB will get the update immediately. "Some consumers just want to go first. And we have consumers that say, 'I'm okay not being first,'" Myerson said on Monday.

Most business PCs won't get the first update until the Spring of 2016
Because Microsoft will be using its Insider participants, and more importantly the millions of consumers running Windows 10, as testers, it will not release builds to businesses at the same time as those on the Current Branch.

With the four-month stretch between updates/upgrades and the automatic delay built into the Current Branch for Business (CBB), customers on the latter will not receive the first build until next year: On a strict schedule, that will be at the end of March or beginning of April 2016.

Microsoft's doing it this way, it's said, to produce more bug-free code to its most important users, businesses. Microsoft figures that the four months will shake out more bugs so that those running Windows 10 Pro or Windows 10 Enterprise will get a more stable update with a correspondingly lower risk of something breaking.

Users of Windows 10 Pro and Windows 10 Enterprise can stick with the old way of managing updates -- using Windows Server Update Services (WSUS) or another patch-management product -- or go with the new Windows Update for Business (WUB), an analog to the consumer-ish Windows Update service.

Those on WUB must deploy a given build within four months of its release or Microsoft will shut off the patch spigot: That means CBB users applying updates/upgrades with WUB must have the first build on their devices by approximately Aug. 1, 2016.

Businesses can delay the first update only so long

Microsoft's not giving anyone a choice: Either take the updates and upgrades or face a security patch drought. (The one exception: Windows 10 Enterprise.)

The longest delay allowed for CBB will be eight months from a specific build's release to the branch, or 12 months after the same build has hit the consumers via the CB.

Customers using WSUS or another Microsoft (or third-party) patch management solution must have the first build deployed no later than late November, early December 2016.

Microsoft has talked about rings on the CBB since the May announcement of Windows Update for Business, but as with rings on the CB, details remain muddled. How long the slow ring follows the fast, for instance, is unclear.
Only Windows 10 Enterprise can ignore the updates and upgrades

The only Windows 10 edition that can pass on the constant updates and upgrades is Enterprise, the SKU available solely to organizations that have a volume licensing agreement tied to the annuity-like Software Assurance (SA) program.

The branch available only to Windows 10 Enterprise, dubbed Long-term Servicing Branch, or LSTB, mimics the traditional way Microsoft has handled its OS: Only security patches and critical bug-fixes will reach systems on the LTSB.

Every two to three years, Microsoft will create another LTSB build, integrating some or all of the feature changes released to CB and CBB in the intervening time, then offer that to customers. They will have the option to move to that build -- it won't be mandatory -- and can skip at least one build, passing on LTSB 2 (or whatever Microsoft names it), then years later adopting LSTB 3 with an in-place upgrade.

The code released on July 29 will be considered LTSB 1, Microsoft has said, so a second, optional LTSB won't appear until 2017 at the earliest.
By December 2016, there will be multiple update/upgrade builds being used

The staggered releases Microsoft plans will create a situation where multiple builds are in use at any one time, each by a segment of the Windows 10 device population.

Come December 2016, Microsoft will have issued its fourth build to the CB, and the third to the CBB. But there will be some still using the second build (those on the CBB managing updates with WSUS).

Analysts, however, have largely discounted fragmentation as a factor, arguing that while the delays offered to businesses on the CBB may be disruptive, Windows 10 will ultimately be a more uniform ecosystem than the current mix of vastly different editions of Windows.
What Microsoft gets out of this stretched, staggered release schedule

Microsoft may pitch the Windows 10 update and upgrade schedule as all about customers, but there's something in it for the company, too.

"Rings will be more about controlling the rate at which the updates flood out into market," said Steve Kleynhans, an analyst at Gartner, in a recent interview. "With potentially a billion devices ... eventually ... getting an update, you need some level of flow control or else you could crush your servers and a large part of the Internet. By using rings, Microsoft can stagger the release over the period of days or weeks."

In fact, the entire cadence, not just the rings, can be envisioned as Microsoft's way of reducing stress on its update servers. Although the second build for the CB -- slated for late March-early April 2016 -- will coincide with the launch of the first build for the CBB on Computerworld's timeline, it will not be a surprise if Microsoft staggers the two by launching first one, then the other.

Microsoft is clearly concerned about server load and the possibility that something could go awry: It's not releasing the free Windows 10 upgrade to all eligible customers on July 29. Instead, it plans to give the several million Insiders the code first, then gradually trigger upgrades on others' devices in an unknown number of "waves" that could run weeks or months.

The company will also control demand for the upgrade another way by silently downloading the bits in the background to eligible PCs and tablets, then notifying them on its own schedule that the upgrade is ready to process locally.

It may do the same with later updates and upgrades, Kleynhans speculated.

"I wouldn't be surprised if under the covers Microsoft uses a separate ring for each week after an OS is released, or maybe even one for each day immediately after it is out," said Kleynhans. "But these will be mostly invisible to users and really isn't all the different from the way some updates roll-out today."
The naming problem

Computerworld has used generic place holders to identify the various update/upgrade releases Microsoft will distribute to Windows 10 -- "first build" and "LTSB 2," for instance -- because Microsoft hasn't talked about how it's going to name each build.

That will have to change.


"Another factor that Microsoft has yet to discuss is how it will identify each update," Kleynhans said. "We know that the OS will be called Windows 10 regardless of what updates have been delivered and installed.... But as for identifying the state after each update, we don't know if Microsoft will stick with the build number, as it has during the preview program, opt for a simplified numbering scheme -- something similar to the build number but without the holes in the numbering scheme -- go back to point identifiers [like] Window 10 v 10.1 and Windows 10 v 10.2, [as] Apple does with OS X, or maybe use something more date oriented [such as] 'Windows 10, July 2016.' There will have to be something to help developers understand what they are facing in the field."

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Saturday, 1 August 2015

Migrating to the cloud? Start with a readiness assessment

This vendor-written tech primer has been edited by Network World to eliminate product promotion, but readers should note it will likely favor the submitter’s approach.

After careful consideration you’ve decided it’s time to migrate a major on-premise software solution to the cloud. But how do you create and execute a plan to make sure your migration stays on time, on budget, and delivers on your expectations? Effective planning is critical, and it should start with a thorough assessment of your infrastructure by an experienced vendor who understands your specific objectives.

Usually available as a service engagement from a hosting vendor or, better yet, from the software vendor whose solution is being migrated to the cloud, this cloud readiness assessment is part checklist and part roadmap. It audits the entire environment so you can plan and execute an efficient and effective migration.

Why should you consider such a service? It takes the pressure off. Too many organizations attempt to go it alone, which usually means asking overworked IT staff to try to “fit it in.” Today, the average IT department is already responsible for multiple systems, often as many as seven or eight. Trying to add a project as large and complex as an enterprise cloud migration to is simply not realistic. Not only is that approach a disservice to those tasked with making it happen, it also sends the wrong message about the size and importance of the project. Future problems are usually inevitable.

A cloud readiness assessment may also help you achieve a faster time to value. Remember, when you go to a SaaS model, ROI has a completely different meaning. For example, you are no longer looking to recover your long-term capital investment, but instead, expecting to gain instant value from your new OpEx spending. A cloud readiness assessment can help you carefully plan the migration so you can achieve a faster time to value.

Finally, a vendor’s cloud readiness team can usually deliver skills and specialized expertise required for the specific solution that you or hosting provider might not have in-house. These teams are truly cross-functional, with a mix of expertise in project management, technical implementations, business processes, industry-specific insights, and more. Additionally, these teams usually have dozens, if not hundreds, of migrations under their belts.

While no one can say they’ve seen it all, these teams are typically astute and can help you identify potential obstacles – challenges you may not have been aware of – before they become unmanageable.

For example, a cloud readiness team will carefully evaluate your existing environment and document all aspects of your infrastructure that could be affected. This includes your entire architecture, including databases, applications, networks, specialized hardware, third-party interfaces, extensions, customizations, and more. Then, they create a comprehensive report that details these findings as well as their recommended action plan to achieve the most successful migration possible.

To better understand how a cloud readiness offering could work – and its ultimate benefits – consider the example of moving an on-premise workforce management solution to the cloud. Workforce management solutions are generally large, enterprise-level implementations that span employee-focused areas such as time and attendance, absence management, HR, payroll, hiring, scheduling, and labor analytics.

The example of workforce management is especially relevant because recent research shows that an increasing number of workforce management buyers are adopting SaaS tools. Research shows that SaaS will be the main driver in growing the global workforce management market by almost $1.5 billion from 2013 to 2018. Additionally, Gartner research indicates, through 2017, the number of organizations using external providers to deliver cloud-related services will rise to 91 percent to mitigate cost and security risks as well as to meet business goals and desired outcomes.

This research demonstrates that a majority of companies will soon be moving their on-premise workforce management systems to the cloud. But will they be successful?

They have to be. Workforce management systems manage processes and data related to paying employees, managing their time and balances, storing sensitive HR information, complying with industry regulations, and other critical functions. Errors can be extremely costly, especially if they lead to missing paychecks, employee morale issues, lost productivity, grievances and compliance, or even potential lawsuits. Failure is simply not an option.

A cloud readiness service is the perfect way to minimize these risks and maximize the results. Specifically, a readiness service is ideally suited to address specialized areas of a workforce management deployment, including:

* Data collection terminals. While many employees still refer to these as “timeclocks,” the fact is that today’s data collection devices are sophisticated proprietary technology consisting of hardware, software, and network/communication capabilities. As part of a migration, a readiness audit would assess the organization’s data collection methods. It would also provide recommendations for transitioning them to a secure network model that meets the organization’s security and performance objectives while ensuring that service is not interrupted when the switchover occurs.

* Interfaces and integrations. Like other enterprise-level technology, workforce management solutions tend to use many different interfaces and custom integrations to feed applications such as ERP systems, outside payroll systems, or third-party analytics applications. In this example, the readiness assessment evaluates the entire integration strategy, including database settings, to make sure mission-critical data continues to flow to support existing business processes.

* Customizations and configurations. Most organizations have custom reports, products, or database tables. Here, the cloud readiness service will thoroughly review existing customizations and configurations, and will provide recommendations to maintain, or even improve, the value they deliver.

When it comes to something as significant — and important — as migrating a major enterprise solution to the cloud, don’t go it alone. Investing in a cloud readiness service can help you assess where you stand today, plan for the migration, and execute against the plan. This helps free up valuable IT resources to focus on what’s really important – implementing strategic initiatives to help the business grow.

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